AI SCHEDULING

AI Scheduling Software for Restaurants

Stop building schedules by hand. Zairo's Claude-powered scheduler turns your sales forecast, labor target, and team availability into a published, coverage-complete weekly schedule — in seconds.

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One-Click Generation

A Full Week, Generated in Seconds

Zairo's scheduler reads your projected sales for the week and sizes labor to the target you set — either a labor-cost percentage or a sales-per-labor-hour (SPLH) goal. It then staffs every hour to the forecasted demand, putting more people on during the lunch and dinner peaks and the minimum overnight.

  • Sized to your target — labor % or SPLH, your call
  • Hour-by-hour — staffing follows the projected sales curve, adjusted for weather and local events
  • Claude-optimized — with an automatic rule-based fallback so a schedule is always produced
Coverage You Can Trust

24/7 and Manager Coverage, Guaranteed

Every hour of every day gets at least one team member and a manager on the floor, with station coverage during your busiest windows. The optimizer respects the rules that actually matter on the schedule.

  • No gaps — every hour staffed, a manager always on
  • Availability & time-off aware — never schedules someone who is unavailable
  • Caps & curfews — honors max weekly hours and minor work-hour rules
Publish & Manage

From Draft to Published in Minutes

Review the generated week, make any tweaks, and publish. Your team is emailed their shifts instantly, and the rest of the week runs itself.

  • Email-to-staff publishing with the full shift list
  • Shift swaps & time-off requests, approved in a click
  • Export to PDF or CSV, and sync your Square team roster automatically
FAQ

Common Questions

How does AI scheduling work?
You set a labor target (a labor-cost percentage or a sales-per-labor-hour goal). Zairo pulls your sales forecast for the week, then its Claude-powered optimizer builds a full schedule that staffs each hour to projected demand while guaranteeing coverage. You review, tweak, and publish.
Does it handle 24/7 stores and manager coverage?
Yes. The optimizer guarantees at least one team member and one manager on every single hour, and adds station coverage during your peak windows. If any gap can't be filled from your available staff, it flags it for you.
Can employees request time off and swap shifts?
Yes. Employees set their availability and submit time-off requests; managers approve or deny in a click. Released shifts go to a shared pool other team members can pick up, with manager approval.
Does the scheduler integrate with Square?
Yes. You can sync your Square team roster directly into Zairo so new hires and pay rates flow in automatically. See our Square POS reporting page for the full integration.

Ready to put Zairo to work?

Create your account in minutes — connect Square or forward one report, and your first AI brief follows automatically.

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More From Zairo
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