Snap & Extract
Any Receipt or Invoice, Read Instantly
Take a photo or upload a PDF — even a handwritten note — and GPT-4o reads the vendor, invoice number, date, and every line item. Zairo learns your vendors over time, so categorization gets sharper with every upload.
- Photo, PDF, or file — extracted in seconds
- Full line items — never just a summary total
- Learns your vendors — McLane, Ecolab, utilities, and more
Auto-Categorized P&L
11 Categories, Always Current
Every expense is sorted into a clean profit-and-loss taxonomy — food, paper & supplies, labor, utilities, repair, royalties, marketing, insurance, rent, and more — so your P&L builds itself as invoices come in.
- 11-category P&L mapped automatically
- Food-cost & labor tracked against sales
- Approval gate — GM entries wait for owner sign-off before they count
Compare & Drill
P&L by Period and Location
Compare any period or any store side by side, then drill from a category straight down to the individual receipt behind the number — no more hunting through a shoebox or a spreadsheet.
- Period comparison — month over month, week over week
- Location comparison across a multi-store operator
- Receipt drill-down from any P&L line
FAQ
Common Questions
How does Zairo build my restaurant P&L?
You snap a photo or upload an invoice; GPT-4o extracts the vendor, category, and line items; and Zairo files it into an 11-category profit-and-loss automatically. As invoices come in, your P&L stays current with no manual data entry.
What expense categories does it track?
Food cost, paper & supplies, cleaning supplies, repair & maintenance, utilities, labor, royalties, marketing, insurance, rent/lease, and other — an 11-bucket P&L taxonomy mapped automatically from the vendor and line items.
Can I compare P&L across periods or locations?
Yes. You can compare any date range or month, and compare locations across a multi-store operator, then drill from any category straight to the underlying receipt.
Who approves expenses before they hit the P&L?
Submissions from general managers wait in a pending state until an owner or area leader approves them, so only verified expenses count toward your P&L. You can connect Square too — see Square POS reporting.
Ready to put Zairo to work?
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